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Records Management Job at Vision 2030

  • Vision 2030
  • Employment Type: Full Time
  • Salary:
  • Deadline: 2021-01-13
  • Location: Nairobi - Kenya
Records Management

Job Description

Responsibilities

Reporting to the Principal Human Resources & Administration Officer, the Records Officer (I) will be responsible in carrying out the following functions: –

  • Ensuring that mail and documents received are appropriately filed and marked to action officers;
  • Compiling relevant Secretariat records for use by various stakeholder;
  • Supervising the implementation of records management programs in line with the Secretariat’s policy and the Public Archives and Documentation Service Act;
  • Opening files and file indexing;
  • Ensuring security of information/files/documents in the Secretariat and registry archives and;
  • Up-dating and maintaining up-to-date file movement records;
  • Participating in disposing ephemeral records in line with the Secretariat’s Omnibus Records Retention/Disposal Schedule; and
  • Undertaking classification and indexing of records media conversion – scanning/microfilming.

Job Requirements

For appointment to this grade a candidate should possess:

  • A bachelor’s degree in Record Management, Strategic Planning, Management, Human Resource Management, Sociology, or equivalent, from a recognized university,
  • Computer literacy skills, Certificate in Computer Applications (Microsoft Word, Excel, Access, Power Point, Outlook) internet skills
  • Should have management skills, strong leadership, organization, coordination and communication skills.
  • Have excellent interaction and presentation skills, a good understanding of key issues and challenges facing social sector in Kenya.
  • He/ She should be able to initiate and adopt results-based management.
  • Should have at least three (3) years relevant experience.

Key Attributes

The following key attributes will be required for the positions:

  • Must be a visionary, transformative and results-oriented strategic thinker, demonstratively;
  • Ability to work in a multi-cultural and multi-ethnic environment with sensitivity and respect for diversity;
  • Excellent organizational, inter-personal and communication skills;
  • Capacity to work under pressure to meet strict deadlines;
  • Be self-driven, a team-player and a mentor/coach; and
  • Ability to cultivate partnership and collaborations.

Terms of Service

All positions are on contract terms for a period of three years, renewable subject to satisfactory performance. The salary and other benefits attached to this position will be as determined by the VDB in consultation with the Salaries and Remuneration Commission.

How to Apply

ALL Applications;

  • Shall start with an online application which will be used to shortlist the applicants. https://forms.gle/FK6QnmeqZ6Xpb5P56
  • Should be clearly marked “Application for the position applied” on the envelope/subject line.
  • Each application should be accompanied by detailed curriculum vitae, copies of relevant academic and professional certificates, national identity card or passport, testimonials and other relevant supporting documents. Scanned copies of these documents must accompany an online application. All applications submitted in hard copy should be clearly marked on the envelope and submitted in any ONE of the following ways:
  1. Manual applications should be hand delivered to:

The Director General

Kenya Vision 2030 Delivery Secretariat

KUSCO Centre, 2nd Floor

Kilimanjaro Avenue, Upper Hill

P.O. Box 52301-00200 Nairobi, Kenya

  1. Online applications should be e-mailed as PDF attachment to vacancy@vision2030.go.ke
  2. Posted applications should be addressed to:

The Director General

Kenya Vision 2030 Delivery Secretariat

KUSCO Centre, 2nd Floor

Kilimanjaro Avenue, Upper Hill

P.O. Box 52301-00200 Nairobi, Kenya

Note: Compliance with Chapter Six of the Constitution

Shortlisted candidates shall be required to submit the following documents to signify compliance with Chapter Six of the Constitution;

  • Tax compliance certificate from the Kenya Revenue Authority;
  • Clearance certificate from the Higher Education Loans Board;
  • Clearance from Ethics and Anti-Corruption Commission;
  • Certificate of good conduct from the Directorate of Criminal Investigation Department;
  • Certificate from a Credit Reference Bureau.

“Women, Minorities, Marginalized and Persons living with disability are encouraged to apply”. All applications should be submitted by 5 pm on 13th January 2021.

Kenya Vision 2030 Delivery Secretariat is an equal opportunity employer. Only shortlisted candidates will be contacted.

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