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Program Support Assistant-Procurement and Grants Job at Smart Africa Secretariat

  • Smart Africa Secretariat
  • Employment Type: Full Time
  • Salary:
  • Deadline: 2021-01-19
  • Location: Kigali - Rwanda
Program Support Assistant-Procurement and Grants

Job Description

The Smart Africa Secretariat would like to recruit a Program Support Assistant to facilitate the grant compliance and management, financial reporting, and procurement processes for the Smart Africa Digital Academy (SADA) and any other added related grant.

Job Requirements

Responsibilities include:

  • Implement the administrative and operational aspects of the activities’ grant-making and contracting;
  • Ensure grants, contracts, or other agreements are developed in accordance with SAS and donor policies and requirements;
  • Maintain complete documentation about all tenders, contracts, disbursement reports related to existing SADA grant agreement.
  • Track the implementation of SADA project actions and decisions in compliance with the grants/contract requirement until completion (procurement, financing, and administration);
  • Maintain SADA grants and contract documentation and track contract deadlines.
  • Develop a sustainable reporting system that tracks daily, weekly, and monthly actions, and put processes into place to ensure its utilization for grant management;
  • Manage SADA project finances, including meeting financial spend deadlines both internally and externally by demonstrating a strong understanding of project financing and the importance of ensuring value for money;
  • Support the development of training plans and implementation of training within the context of SADA.
  • Ensure program guidelines for managing project records such as grant agreements, proposals, and financial / audit requirements are met through effective information management.
  • Handle procurements, contracts, and grant agreements related to SADA.
  • Any other administrative tasks.

Key qualifications

Education and Professional experience:

  • Bachelor’s degree in Finance, Business, Management, Economics, Project Management, procurement and supply chain management or other related fields;
  • Minimum of three (3) years of experience managing and administering grants, procurement, and Logistics, or Supply Chain Management in NGOs.
  • Experience in proposal writing and coordination;
  • Strong communication skills
  • Proficiency in MS Office;
  • High sense of responsibility, organization, prioritization, and the ability to take initiative with minimal supervision;
  • Excellent project management skills, including the ability to prioritize work and meet deadlines;
  • High intercultural sensitivity;
  • Ability to engage and work cooperatively with external stakeholders, such as Government Departments, private sector and international organizations;
  • Ability to handle sensitive issues with a high level of integrity, discretion, and confidentiality
  • Good interpersonal skills with experience in networking with partners at all levels;
  • Good reporting and analytical skills.
  • Languages:

  • Excellent Knowledge and Fluency in French or English.
  • Good working knowledge of another language will be an added advantage.
  • Duration of the assignment

    The appointment will be for one (1) year renewable subject to availability of fund and performance assessment.  

    Reporting requirements

    The Program Support Assistant-Procurement and Grants will report to the assigned supervisor as appointed by the Director of Finance and Administration.


How to Apply

  • A one-page cover letter with a motivation statement in relation to the ToR;
  • A CV with 3 contact information of referees;

Please send your Curriculum Vitae, cover letter, either French or English to the following email address: hr@smartafrica.org not later than 19th January 2021 5:00 pm Kigali time.

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