(RFP) Consultancy assignment on “Impact of COVID-19 pandemic on food supply chains in Rwanda

  • SNV Rwanda
  • Employment Type: Contract
  • Salary:
  • Deadline: 2020-07-30
  • Location: Kigali - Rwanda
  • Job Advert Expires In: 13 days
(RFP) Consultancy assignment on “Impact of COVID-19 pandemic on food supply chains in Rwanda

Job Description

SNV the Netherlands Development Organization is an international not-for-profit development organization working in over 30 developing countries for more than 40 years. In Rwanda SNV has been working for more than 30 years to improve people’s livelihoods by strengthening the capacities of public and private sector organizations. SNV works in full alignment with Rwanda’s development agenda. It does so by helping to realize the national development goals in three sectors: Agriculture; Renewable energy; and Water, Sanitation and Hygiene. SNV supports development in these sectors by working with government, civil society, and private sector organizations

PURPOSE & OBJECTIVES

The Covid-19 crisis has affected food supply chains and made it clearer that inequity is a marker of malnutrition. As expected, transport restrictions and confinement/quarantine measures have obstructed farmers’ access to inputs and outputs markets, constraining the production capacities and refuting the sale’s point of the produce (IFAD, 2020).  In Rwanda, it is expected a reduction in food availability and accessibility not to be so much a direct food production problem, but rather issues related to the disruption of markets due to mobility restrictions and the reduced purchasing power of people due to loss of income and increasing prices.

SNV and its partners are currently implementing the HortInvest project, which has a strong nutrition component. This study also aims to look at the current practices of the project to enhance the nutrition and its Strategic Behavior Communication Change activities and they can be further adapted in the Post-Covid-19 context.

SNV The Netherlands Development Organization is commissioning this important study “Impact of COVID-19 pandemic on food supply chains (systems) in Rwanda and implications for food and nutrition security”  whose findings can bring us closer to ending malnutrition in all its forms by more rigorously collecting, analyzing and applying good-quality data to use not only for advocating for proper recovery programs but for further use by our CSO partners in their future interventions as the sustainability of the work done in the last five years. The overall objective is to investigate the impact of COVID-19 pandemic on food supply

chains in Rwanda and implications for food and nutrition security specifically by assessing the effect of the pandemic on (i) household level nutrition (ii) SBCC for Nutrition and (iii) how SMEs have been affected (Markets players, transporters, processing operators, aggregators, small retailers, post-harvest issues, etc. ) Specific objectives include:

Job Requirements

   At Household level nutrition

To investigate the effect of COVID-19 on household food security and nutrition in Rwanda

To evaluate the determinants of food supply chains at households level in Rwanda

To identify main challenges to sustainably access to quality and nutritious food.

B.    Strategic Behavior Communication  Change (SBCC) issues: capturing the learning of HortInvest Nutrition Component:

  • Assessment of HortInvest nutrition activities and inform what activities have worked well and not worked well? What form of nutrition education works best (Interpersonal communication, community sessions, interactive dialogues, practical cooking demonstrations, kitchen gardens, mobile messaging)? By whom (local government, Nutrition Action Groups, project staff)? How (interactive materials, flipcharts, practical cooking demonstrations etc.?
  • What has improved in terms of knowledge, awareness, perception and practices? Why?
  • What has not improved? Why?
  • What were the motivations amongst participants to start to change practices?
  • What are the barriers to improving practices?
  • What is the capacity amongst local leaders/government to implement SBCC and monitor progress over time?
  • How are HortInvest SBCC recipients connected with other HortInvest activities (for example are they members of the Cooperative groups?)
  • Recommend the ways to improve the ways to strengthen the SBCC masseuses among the rural and urban poor considering the evolving market realities and COVID-19 impacts

C.    SME's (Markets players, transporters, processing operators, aggregators, small retailers, post-harvest issues, etc.)

  • Outline the current inputs and outputs market in the food system in Rwanda and how they are being impacted due to COVID 19 after the strict measures to limit spread of COVID- 19
  • Outline the key actors in the food supply chain and how their roles have been impacted due to COVID-Detail the constraints faced by SMEs involved in the supply chains levels from both demand and supply sides
  • Well detailed recommendations on how the impact of COVID on agro SME’s could be mitigated, and Agro SMEs become more resilient, in particular from a Horticulture sub-sector perspective
  • Identify the winners and losers in the food supply chains (demand and Supply-side) and how can they be supported to overcome the losses.

D.    Shared Objectives

  • Assess the state of institutions, technology, service providers, policies, and other current environment conditions
  • To present recommendations on policies for recovery from COVID-19 crisis in regard to food supply chains, based on this study found.

SCOPE OF WORK

SNV is seeking a qualified consultant (individual or a firm) to conduct a survey on “Impact of COVID-19 pandemic on food supply chains (systems) in Rwanda and implications for food and nutrition security”. The consultant will be expected to undertake the following tasks:

Participate in briefing and consultative meetings on the assignment with SNV team (including its agriculture sector projects) and where necessary, other relevant actors and stakeholders will be involved.

  • Review extensively all relevant reports, studies and surveys of this type and synthesize the information to ensure that the survey focuses on areas not covered by current literature.
  • Design the methodology based on the objectives of the study.
  • Conduct a study targeting both SMEs and households
  • Prepare and submit comprehensive, well-structured report of the study comprising findings, conclusions and recommendations as way forward

DELIVERABLES

The selected applicant will be responsible for preparing and submitting the following deliverables:

The following services and outputs are expected:

An Inception Report prior to the commencement of the study, explaining the detailed study design, time path and the implementation plan. The Inception Report shall be approved by SNV before the assignment commences.

Detailed and comprehensive study tools to be used in capturing the information required. The tools should be discussed and agreed by both parties before utilization and thereafter be annexed to the study report.

Debrief session and power point presentation to the SNV team and stakeholders

Comprehensive draft and final study reports.

NO Deliverable Estimeted Due Date
1 An Inception Report prior to the commencement of the study, explaining the detailed study design, time path and the implementation plan. The Inception Report shall be approved by SNV before the assignment commences.  
2 Detailed and comprehensive study tools to be used in capturing the information required. The tools should be discussed and agreed by both parties before utilization and thereafter be annexed to the study report.  
3

Debrief session and power point presentation to the SNV team and stakeholders

 
4 Comprehensive draft  
5 Final study report  

ANTICIPATED PERIOD OF PERFORMANCE AND LOCATION

The study is expected to start from August 6rd and completion September, 30th keeping in mind that submission end date for proposal will be 30th July 2020.

How to Apply

Proposals must be received no later than July 30th, 2020 by 5:00PM Kigali, Rwanda time by email delivery to smart recruiter with the subject line’’ Consultancy assignment on “Impact of COVID-19 pandemic on food supply chains in Rwanda’’

Proposals received after the specified time and date will be considered late and will be considered only at the discretion of SNV.

Proposals received in response to this RFP must be priced in Rwandan Francs, including VAT.  Please reference the RFP number in any response to this RFP.

Applicants are responsible for ensuring that their proposals are received by SNV in accordance with the instructions, terms, and conditions described in this RFP.  Please note that if there are significant deficiencies regarding responsiveness to the requirements of this RFP, an offer may be deemed “non-responsive” and thereby disqualified from consideration. Failure to adhere with instructions described in this RFP may also lead to disqualification of a proposal from consideration.  SNV reserves the right to waive immaterial deficiencies at its discretion.  Only successful applicants will be contacted.

PROPOSAL REQUIREMENTS

Proposals should include submission of a technical proposal and a detailed cost proposal. Proposals must remain valid for at least sixty (60) days. To be considered, bidders must provide the following in English:

I.    Technical Proposal

   Technical proposals should include the following:

A.    Organizational Information, including:

  1. Organization’s legal name
  2. Contact name
  3. Contact person’s position
  4. E-mail address
  5. Telephone number

B.    Description of Methodology: Narrative on the service provider’s methodology for executing the Proposed 

C.    Timeline: A detailed timeline required to complete the project..

D.    Capability Statement: Narrative on the applicant’s capabilities to perform the scope of work indicating past experience. The service provider may include as an annex brief descriptions of previous projects implemented.

E.    References: A minimum of three client references worked within the past two years on an activity that is similar to this Scope of Work. Include the contact information: company or organization, name, phone number, and email.

F.    Staffing: Names, CVs 

II.    Cost Proposal

  • The detailed fixed price cost proposal should be accompanied by a budget narrative that clearly describes how the budgeted amounts are calculated:

A.    A brief narrative explanation and justification for each line item must be included in a separate section entitled “budget narrative” and include data to support total price budgeted and/or methodologies to support budgeted amounts. The budget narrative serves as justification for each cost included in a budget; should be presented in such a way as to be easily referenced from the budget, and should provide sufficient information so that SNV may review a proposed budget for reasonableness.  All prices must be in accordance with the organization’s standard practices and policies.

B.    Budgets must be sufficiently detailed to demonstrate reasonableness and completeness. Applicants including budget information determined to be unreasonable, incomplete, unnecessary for the completion of the proposed project, or based on a methodology that is not adequately supported may be deemed unacceptable.

C.    Budgets from all applicants lawfully registered as businesses in Rwanda should be submitted in Rwandan Francs.

D.    Please indicate the inclusion/exclusion of any applicable taxes, such as TVA.

EVALUATION CRITERIA

The award will be made to a qualified applicant whose proposal follows the RFP instructions, meets the eligibility requirements, and is determined via analysis to be the best value based on application of the following evaluation criteria. Selection shall be based on the following weighted categories:

No.

Criteria

Percentage

1

Technical Approach

  •   Comprehensiveness of proposal approach. Clarity and appropriateness of the proposed activity.
  •    Implementation plan and proposed timeline are realistic and include all proposed elements of activity.

30

2

Past Performance

  •  Previous successful experience in implementing similar activities.

15

3

Personnel

  •  Personnel have appropriate level of qualifications and experience to lead and implement project.

25

4

Proposed Costs

  • Reasonableness of proposed budget based on the scope of activities proposed.
  •  Detailed budget and budget notes included.

30

 NOTE: SNV will not compensate the company for its preparation of the response to this RFP nor is the issuing of this RFP a guarantee that SNV will award a contract.

AWARD TYPE

SNV anticipates that a fixed price contract will be issued to the successful applicant. 

APPLICANT QUALIFICATIONS

  • Given the complexity of the study, a successful applicant should be composed by a multi-disciplinary team and possess adequate expertise and experiences to conduct the assessment and meet the following requirements:
  • At least master’s degree in Social Sciences, Agricultural extension, Nutrition, Economics, Development Studies, or related field relevant for the assignment study.
  • Demonstrating hands-on experience in conducting assessments and studies in the development sector with specific reference to rural development. Good knowledge and experience in survey design, implementation of surveys, and statistical data analysis is required, as well as demonstrated experience in the collection and analysis of qualitative data.
  • Strong technical background in the field of food and nutrition security, SMEs development, and agribusiness development.

 ELIGIBILITY

By submitting an offer in response to this RFP, the applicant certifies that it and its principal officers are not debarred, suspended, or otherwise considered ineligible for an award by the Government of Rwanda.  SNV will not award a contract to any firm that is debarred, suspended, or considered to be ineligible by the Government.

Additionally, law prohibits transactions with, and the provision of resources and support to, individuals and organizations associated with terrorism. The supplier under any award resulting from this RFP must ensure compliance with these laws.

CONFLICT OF INTEREST

Applicants must provide disclosure of any past, present, or future relationships with any parties associated with the issuance, review, or management of this solicitation and anticipated award. Failure to provide full and open disclosure may result in SNV having to re-evaluate selection of a potential applicant.

WITHDRAWALS OF PROPOSALS

Applicants may withdraw proposals by written notice via email received at any time before award.

RIGHT TO SELECT/REJECT

SNV reserves the right to select and negotiate with those firms it determines, in its sole discretion, to be qualified for competitive proposals and to terminate negotiations without incurring any liability. SNV also reserves the right to reject any or all proposals received without explanation.

Apply for this job